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Rubex eFile Cabinet How To: Home

Rubex eFile Cabinet

Introduction: 

Rubex by eFileCabinet is a Software-as-a-Service (SaaS) document management, cloud storage, and file sharing solution designed to help organizations go paperless and effectively organize their files and documents. Rubex, which houses Rose-Hulman's Institute Meeting minutes, Institute committee documents, and many other documents, is managed by the Logan Library with support from EIT. It is only accessible to authorized users.

 

Where -

To access Rubex for the first time and any other time.

To access Rubex after the first time:

  • Click on the Rose Rubex eFile Cabinet link.

  • Use your Rose-Hulman email address.

  • Use your Rose-Hulman network password or click on the Sign In using AzureAD link.

Access to some documents may be restricted. 

Support: 

For technical issues, please email ryan.roberts@rose-hulman.edu

For access permissions questions, please email ewen@rose-hulman.edu.

 

 

 

Institute Archives

Institute Archives are managed by the Logan Library.

Rubex is managed by the Logan Library with support from EIT.

 

WhatRubex is a Software-as-a-Service (SaaS) document management, cloud storage, and file sharing solution designed to help organizations go paperless and effectively organize their files and documents. Institute committee documents, Institute Meeting minutes, and many archival documents are stored in Rubex.

Who - Access to Rubex varies.  All Faculty members have access to Curriculum, Faculty Affairs, and Institute Meeting minutes. The current chair of the Institute committee has access to all documents of that committee stored on Rubex.  All other current members have access to their committee's published documents that are stored on Rubex as designated by the chair. 

When - Rubex was rolled out in May 2021. Institute committee documents and other important documents should be added to Rubex regularly. 

WhyThe population and maintenance of the Institute archives is very important because they provide evidence of activities and tell us more about our committees and Institute. They help us make informed decisions. They support business continuity. 

How - Rubex is easy to use.  If functions much like OneDrive, but has enhanced access privileges and full text search capabilities. 

The files in Rubex are secure. While authorized users will be able to see many folder names. Only those with specific permissions will be able to access individual documents. The permissions to folder and documents have been set. Most of the Institute committee access is set based on the committee’s group e-mail account. A few are set with individual e-mail accounts.

The files in Rubex are backed up. All deleted items are restorable by cabinet owner, subject to storage limitations. Previous document versions are available (unlimited) subject to available storage limitations.

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